You will notice that the location the file is being saved to is automatically changed and you will now see the C:\Users\%Username%\AppData\Roaming\Microsoft\Templates directory.From the Save as type drop-down menu select Outlook Template (*.oft).Firstly you need to select the type of file we are going to save.Double check spelling is accurate or run the Spell Checker to be sure ( F7 on the keyboard).If you have set Microsoft Outlook to use a default signature then you do not need to include this in the template as Outlook will add this automatically when you open the template for use.Your email message should begin to take shape.I generally use XXXX but you can use whatever you find easiest. TIP: Where I want to leave a section blank so I can enter a person’s name or a personalised piece of information I generally prefix it with symbols so that I can easily spot it when I use the template and remember to include the corresponding information. Move to the message body area and type the information you wish to include, don’t forget to include an open salutation such as Dear _.Type a suitable Subject for the email you are about to create, remember this will be the default subject used when you use this email template however it can be customised at each use if needed.
Leave the To field empty and use the TAB key to move to the Subject field.From the Inbox press Ctrl + N to create a new blank email message.To create an email template, follow these steps: Templates can be a huge time saver as you no longer need to hunt through your Sent Items looking for “that email” you sent weeks or months ago in the hope of using the content again. I use email templates on a regular basis and have about a dozen saved on my computer to utilise when the time is appropriate. This is especially relevant for people running a business and it is this situation where email templates can come in very useful. For anyone who sends emails on a regular basis, you may find yourself sending the same information over and over.